Leith Place Project Governance and Consultation Process 2016

Arthor: Craig Hobbs CEO of South Waikato District Council at time of meeting 2016 April 14.

Leith Place Project Governanace and Consultation Process.

Purpose of report

Tables as a late agenda item to council and requests a decision from council.

Proposed change to governance structure of the leith place project.

Background 

Leith place project is currently governed by a Steering Committee consisting of the following people.

Mayor Neil Sinclair, Deputy Mayor Jenny Shattock, Councilor Jeff Gash, Councilor Thomas Lee, Kim Bloomfield (Raukawa), Chief Executive Craig Hobbs, Deputy CE & GM Corporate Ben Smit.

Optional attendees to the steering committee are.

Councilor Bill Machen, GM Assets Ted Anderson.

Discussion

Proposed the current steering committee is dis-established effective immediately and replaced with a working group consisting of.

Mayor Neil Sinclair, Deputy Mayor Jenny Shattock, Councilor Jeff Gash, Councilor Thomas Lee, Kim Bloomfield (Raukawa), Chief Executive Craig Hobbs, Deputy CE & GM Corporate Ben Smit and three nominated representatives by the Tokoroa Business Association.

The purpose is to ensure that any recommendation to the Council for approval have the support of the business community, prior to being submitted.

It is proposed that council hearings and deliberations for the leith place submission be held on Monday 23 may and Tuesday 24 may 2016.

In additional to council, the working committee, boss levy architects, wright urban designers and traffic design group representatives will be invited to attend the hearings.

A summary of all submissions in relation to leith place will be provide to both council, and the working committee prior to the meeting.

At conclusion of the hearing, deliberations will take place.

Boss levy architects, wright urban designers and traffic design group will work with the working group to develop revised location concept plan.

A council workshop will be scheduled (likely July) to discuss the recommendation location concept plan.

The recommended option will then be submitted to council for approval.

My question is why is council staff permitted to make a summary of submissions from the public and not councillors as elected members get the original submissions according to this document.